Last Updated on November 8, 2023 by Asfa Rasheed
Maintaining a record of financial transactions is essential for every company. And to do that, you can hire an in-house bookkeeper or have a contract with a bookkeeping firm to send staff for bookkeeping once a week, or you can opt for virtual bookkeeping. Virtual bookkeeping is comparatively cheaper and requires less time and effort.
Steps to Follow Before Implementing Virtual Bookkeeping in Your Business
Virtual bookkeeping is a very good way of keeping your records in place, but there are many related concerns. Many companies need help to trust a virtual assistant with their company’s financial records. However, by following some steps, you can find your company’s best virtual bookkeeping service and effectively implement virtual bookkeeping.
Check Their Technical Expertise
You need to evaluate the bookkeeper’s technical skills before hiring them. The virtual bookkeeping services should have the company’s accounting software. Furthermore, they need to have proper knowledge of the CRM or ERP systems that your company is using. If they have expertise in the existing systems in your company, they can easily identify any shortcomings and rectify them. You also need to enquire about the kinds of industries they have worked with and how many years of experience their bookkeepers have. Ask about the type of payroll companies they have been associated with to know their methods better.
Must Have the Same Accounting Software
You need to ensure that the virtual bookkeeping service uses the same software as your company to record finances. This makes the transfer of all your existing data and filters easy. If they use the same software as your company, your staff will not face any difficulties in understanding their work, and you no longer have to stress about your accounts. Moreover, you can get all the features and functions that you were getting in your old software, meaning that your team won’t feel the transition to virtual bookkeeping.
Setup an Efficient Line of Communication
Virtual booking services work from a remote location, and to ensure that all your concerns reach them on time, it is very important that you set up a communication line. You should discuss with them about the kind of communication they prefer. If they prefer video calls, finalize the platform and create a schedule. Inquire about their average response time to resolve any queries and discuss the applications or platforms through which they will share documents. There should also be an emergency line of communication like a call or email through which you can connect with them about any emergency concerns regarding accounts.
Create a Roadmap
Every virtual bookkeeping service has a roadmap to how things will work so that companies receive the best quality service. As a company, you need to work closely with them to create a practical roadmap. To begin this process, you need to tell them about your business’s requirements and ask them how they would deal with it and their bookkeeping method. Now you need to list your needs to help them evaluate your expectations better.
With all this information, the company to which you outsource bookkeeping services will create a plan that fits your needs. Be open to them about all your expectations and technical requirements. This will help them carry out the entire process very smoothly.
Apart from all these things, you also need to consider your company’s budget. You should also enquire about the bookkeeping services’ deliverables and remember to negotiate with them to get the best bookkeepers at the best price. By doing these things, you can implement virtual bookkeeping in your business most efficiently. By doing these things, you can implement virtual bookkeeping in your business most efficiently.